We understand that privacy and the security of your personal information is extremely important. Therefore, this policy sets out what we do with your information and what we do to keep it secure. It also explains where and how we collect your personal information, as well as your rights over any personal information we hold about you.
This policy applies to you if you use our services online or by using our website or interacting with us on social media. This policy gives effect to our commitment to protect your personal information.
We’ll only collect the information we’re going to use, and we’ll always make it clear how we’ll use it. If you ever want to change your details or opt-out of our communications, you can email us at firstname.lastname@example.org
- We’ll only collect information that will help us deliver the best service for you.
- We’ll make sure you’re clear about where your data is used, and what it’s used for.
- We’ll never give, sell or rent your information to third parties for marketing purposes.
WHAT SORTS OF INFORMATION DO WE COLLECT
Your contact information
We’ll hold contact information you provide to us (such as your name, address, phone or email) when you sign up to events or submit your details through our website.
HOW DO WE USE YOUR INFORMATION
We may use your information to:
- Process event invitations and responses
- Ask for your views and reviews on our services
- Send you newsletters detailing the latest industry news
- Let you know about any changes to our services
- Send you communications that you’ve asked for
Any information that you submit to us is stored on secure servers. We also review our retention periods for personal information on a regular basis, so we’ll only hold your information on our systems for as long as is necessary.
KEEPING YOU INFORMED ABOUT OUR PRODUCTS AND SERVICES
We would like to keep you up to date on the latest industry news. Where you have consented to us doing so, we may do this through the post, by email, text message, online, using social media, push notifications via apps, or by any other electronic means.
You can unsubscribe from all communications at any time.
SECURITY OF YOUR DATA
We take the security of your personal data very seriously. We have implemented various strategies, controls, policies, and measures to keep your data secure and keep these measures under close review.
We protect your data by using encryption techniques and we use other safeguards such as firewalls and password protection. This means that your data is protected and only accessible by co-workers who need it to carry out their job responsibilities. We also ensure that there are strict physical controls in our buildings that restrict access to your personal data to keep it safe.
AND RETENTION OF YOUR PERSONAL DATA
We have procedures in place regarding our retention periods which we keep under review taking into account our reasons for processing your personal data and the legal basis for doing so.
LINKS TO OTHER WEBSITES
In addition, if you arrived at our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that site. So we recommend that you check the policy of that site too.
Cookies are often encrypted small lines of text that are stored in your web browser. They are created when a user’s browser is loading one website: this website sends information to the browser which creates a text file. Each time the user is visiting this website, the browser retrieves this file and sends it to the website’s server. There are various types of cookies which do not have the same purposes:
Technical cookies are used throughout your browsing, in order to facilitate it and to carry out some of the functions. A technical cookie may be used, for instance, to memorize the answers you provided in a sign-up form or preferences relating to the language or the presentation of an internet site when such options are available. We use technical cookies
Social network cookies may be created by social platforms for purposes of enabling web designers to share their website content on said platforms. These cookies may be used by social platforms for purposes of tracking net surfers’ visit on the relevant website, whether they use or not these cookies.
We hereby inform you that we do not use social network cookies. However, should we decide to use them in the future, we will inform you in advance, so that you may have the possibility to consent or not to their placement.
Advertising cookies can be created not only by the website users are visiting, but also by other websites which provide advertisements, announcements, widgets, or any other element on the displayed page. In particular, these cookies enable the use of the retargeting technique which is a marketing model whose purpose is to propose advertisements to the internet user that are adapted specifically for them.
We hereby inform you that we do not use advertising cookies. However, should we decide to use them in the future, we will inform you in advance, so that you may have the possibility to consent or not to their placement.
We use audience analysis statistics tools that generate a cookie that enables us to measure the number of visits to our Website, the number of page views, and visitors’ activity on the Website. Your IP address is also collected to determine the city you are connecting from. This cookie is placed only with your consent. You have the possibility to accept them or to refuse them.
To all intents and purposes, you can refuse the installation of cookies in your browser settings. However, this refusal could prevent you from using the services offered on the Website.
SHARING YOUR THOUGHTS
When using one of our websites or mobile applications, you may be able to share information through social networks like Facebook and Twitter. For example when you ‘like’, ‘share’ our content. When doing this your personal information may be visible to the providers of those social networks, their other users. Please remember it is your responsibility to set appropriate privacy settings on your social network accounts so you are comfortable with how your information is used and shared on them.
If you would like to exercise one of your rights as set out above, or you have a question or a complaint about this policy, the way your personal information is processed, please contact us by one of the following means: